Skip to main content

Privacy Policy

White Rose University Press is jointly managed by the Universities of Leeds, Sheffield and York. The platform and website are hosted and maintained by our production partner Ubiquity Press. The Universities recognize the importance of personal privacy and ensure that all personal data is held in accordance with the General Data Protection Regulation (GDPR) 2018. The Data Controller for White Rose Libraries operations, including White Rose University Press, is the University of York, on behalf of the Universities of Leeds, Sheffield and York.

Under the General Data Protection Regulation, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent. If you would like to exercise these rights, or if you have any concerns or questions relating to Data Protection, please contact in the first instance:

Kate Petherbridge – White Rose Libraries Executive Manager: Tel: +44 (0)1904 323803

You can also contact the University of York’s Acting Data Protection Officer at

If you are unhappy with the way in which the University of York has handled your personal information you have the right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, see

Emails and Contact Form

If you email the  email address, this will seen by a member of White Rose Libraries staff. White Rose Libraries will retain emails for 12 months from the last exchange in the conversation, in case further correspondence follows. After this, emails will be deleted. If the email is forwarded on to Ubiquity Press, this will then fall under their GDPR policies and retention schedules. Any contact via the form on the Contact page is currently also sent to the Ubiquity Press support team.  

Please contact Ubiquity Press if you have any concerns or questions relating to their use of your personal data. The Ubiquity Press privacy policy can be found on their website.


White Rose University Press, through Ubiquity Press, maintains logs of its servers’ activities. The server log files include the IP address of each computer which accesses the website. The logs are used to support essential maintenance of the site including analysing how the site is used. This use comes under the following lawful basis:


 6 (1) (e) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Where possible, Ubiquity Press anonymises the IP address in server logs. Where data needs to be retained (e.g. to confirm if past bugs have returned), it is anonymised or deleted after 2 years.


A cookie is a small text file which helps your web browser navigate through a particular website. The cookie can then be read back later by the web browser as required. The use of cookies is a convenient way of allowing a computer to remember specific information relating to a website which has been visited. For further information about cookies including a detailed definition, please consult All About Cookies.

Managing / deleting cookies from this site

You can manage cookies from this site, including blocking or deleting them, by changing the settings in your web browser. However, please note that deleting cookies may result in parts of this site and its online services not working as expected.

Cookies are used to help with the planning, operation and development of the website. They are also used to target information at specific audiences. This use comes under the following lawful basis:

 6 (1) (e) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The site sets cookies including, but not limited to:

Google Analytics

White Rose University Press and Ubiquity Press use Google Analytics which generates cookies to produce statistics on website usage. The information about pages accessed is stored purely for statistical purposes. Google Analytics Demographics and Interest Reporting has also been enabled, but this does not contain personally identifiable information. For further information, please see Google’s statement on Analytics and cookies.

You can opt out of being tracked by Google Analytics which will prevent Google Analytics from gathering data across all websites.

Data gathered through Google Analytics is retained for up to 12 months by White Rose University Press. After the data has been used to generate statistical reports, it is deleted.